Overview
The Expense tab displays all GL codes from your connected accounting system identified as expense accounts. These are mapped across several headers in the Castaway chart of accounts: Direct Costs, Overheads, Other Expense, Depreciation, Interest Expense, Working Capital Finance, Income Tax, and Dividends.
Direct Costs and Overheads Headers
Map your cost and overhead GL codes here. The key mapping decision is element type — each has different default behaviours and modelling options.
Element types
| Element Type | Best Used For | Key Defaults / Behaviours |
|---|---|---|
| Cost | General expenses | GST/VAT applied by default |
| Wages | Employment costs | No GST/VAT. Supports modelling of PAYG withholding, superannuation/pension, payroll taxes and different payment profiles per component |
| Inventory | Cost of goods sold or utilisation of inventory | Links to an Inventory element in the balance sheet |
| Provision | Recognition of liabilities | No GST/VAT. Provision type setting determines balance sheet reporting location (see below) |
Cost, Provision and Wages element types can also be mapped under the Other Expense header. Inventory elements cannot.
Provision types
| Provision Type | Balance Sheet Reporting |
|---|---|
| Staff | Reports under Provisions header |
| Other | Reports under Provisions header |
| Doubtful Debts | Reports under Trade & Other Debtors header |
| Inventory Writedown | Reports under Inventory header |
Other Expense Header
Lines under this header are partner elements — they appear automatically based on configuration elsewhere in the mapping process. You map your GL codes to them once they appear; you do not create these lines directly.
| Line | Appears when |
|---|---|
| Other Asset/Liability Expense | An Other Asset/Liability element is created (Asset/Liability tabs) |
| Bad Debt Expense | A Sales element is configured with a bad debts expense method (Income tab) |
| Inventory Write-off | An Inventory element is created (Direct Costs or Overheads) |
Depreciation Header
No lines exist under this header until Fixed Asset elements are created. Each Fixed Asset element created in the Asset tab automatically generates a corresponding depreciation expense line here for you to map the associated depreciation GL code to.
| Line | Appears when |
|---|---|
| Depreciation line (one per asset) | A Fixed Asset element is created (Asset tab) |
Interest Expense Header
The Interest Expense header contains an inbuilt line for the main bank account — this is always present. Additional lines appear automatically as further elements are created.
| Line | Appears when |
|---|---|
| Main bank account (Interest Expense) | Always present — inbuilt |
| Additional bank account lines | Each additional Bank Account element created (Asset tab) |
| Loan interest expense line (one per loan) | Each Loans Payable element created (Liability tab) |
Working Capital Finance Header
Two lines are always present under this header as inbuilt elements. Additional lines appear if an Inventory Finance element is created.
Inbuilt lines
| Line | Purpose |
|---|---|
| Debtor Finance (Interest) | Always present — interest on debtor finance facility |
| Debtor Finance (Charges) | Always present — charges on debtor finance facility |
Partner Elements
| Line | Appears when |
|---|---|
| Inventory Finance (Interest) | An Inventory Finance element is created (Liability tab) |
| Inventory Finance (Charges) | An Inventory Finance element is created (Liability tab) |
Income Tax Header
An inbuilt Income Tax element exists under this header in every Castaway file. Map your income tax GL code/s directly to this line — no element creation is required.
Dividends Header
An inbuilt Dividends element exists under this header in every Castaway file. Map your dividend expense GL code directly to this line — no element creation is required.
What's next...
Once the Expense tab is complete, proceed to Mapping: Asset